Production Coordinator (Audio, Screen or Live Performance)

A Production Coordinator manages the logistical and administrative functions of audio, screen, or live performance productions. They liaise between creative departments, technical crews, talent, and external vendors to ensure scheduling, budgeting, and resource allocation run smoothly. The role demands close attention to deadlines, budget tracking, crew coordination, and compliance with workplace safety and copyright regulations specific to the entertainment and media sector.

Schedule shoot days, recording sessions, or performance dates and maintain a master production calendar accessible to all departments. Prepare and distribute call sheets detailing call times, locations, crew roles, equipment lists, and safety briefings for each production day. Track and reconcile production budgets against actual expenditure, coding invoices and purchase orders to cost centres. Liaise with location managers, equipment hire companies, and catering suppliers to confirm bookings and resolve logistical conflicts. Coordinate with health and safety officers or on-set safety representatives to ensure workplace health and safety compliance and incident reporting. Process and manage talent contracts, including fee agreements, union requirements (MEAA), and performer insurance documentation. Prepare and lodge insurance claims, equipment damage reports, and occupational health and safety incident reports with the production's insurer or regulatory body. Manage call sheets, production logs, and timesheets for crew payroll processing, ensuring accurate recording of hours and penalty rates.

The standard entry pathway requires a Certificate IV or Certificate III with at least two years of on-the-job training (ABS skill level 3). Specific qualification requirements vary by employer and state. Some employers may accept equivalent experience. Check yourcareer.gov.au for available courses and dewr.gov.au/skills-reform/free-tafe for subsidised training options.

The pay ceiling is real: pay growth is often limited unless you move into producer or line producer roles, which require different skills. You'll also hit constant deadline pressure with irregular hours (early calls, late wraps, weekend gigs are normal), and the work is genuinely repetitive admin despite the creative industry backdrop. One mistake on a call sheet or budget line can cost thousands.

Remote work is uncommon since coordinators need to be on-site managing crews and logistics. Web series and streaming work is growing but still concentrates in major metros.

Published for ANZSCO unit group 5999, the wider group this job sits in, not for this job on its own.

This is the median for full-time employees who are not managers and are paid at the adult rate, before tax and salary sacrifice. It is a guide to what the work pays, not a wage rate.

Source: ABS Survey of Employee Earnings and Hours, May 2025, customised report.

• Adapt artistic plan to locationcore
• Adapt to artists' creative demandscore
• Adaptability and Flexibilitycore
• Attention to Detailcore
• Communicate during showcore
• Draw up artistic productioncore
• Multitaskingcore
• Negotiationcore
• Perform quality control of design during a runcore
• Prevent fire in a performance environmentcore
• Problem Solvingcore
• Process Documentationcore
• Risk Identificationcore
• Rostering and Scheduling Supportcore
• Safeguard artistic quality of performancecore
• Stakeholder Communicationcore
• Team Collaborationcore
• Time Management and Prioritisationcore
• Understand artistic conceptscore
• Verbal Communicationcore
• Workflow Prioritisationcore
• Written Communicationcore
• Attend rehearsals
• Conflict Resolution
• Digital Literacy
• Escalation Management
• Goal Setting and Planning
• Invoicing and Billing Administration
• Keep up with trends
• Microsoft Office Suite Proficiency
• Organise resources for artistic production
• Plan audiovisual recording
• Prepare personal work environment
• Quality Assurance and Checking
• Record Management
• Report Writing
• Run a media server
• Supplier Communication
• Translate artistic concepts to technical designs
• Use personal protection equipment
• Use technical documentation
• Work ergonomically
• Work safely with machines
• Work with respect for own safety

• ABS OSCA 2024, occupation definition and task statements
• ABS Survey of Employee Earnings and Hours, May 2025, customised report.
• ABS, 2021 Census of Population and Housing based on usual place of residence (Custom Report). OSCA Experimental Estimates.

Role data is drawn from official Australian Government sources, and each figure names where it comes from. Where a role is not in the ABS classification, the page shows no government figures for it. Data may not reflect every local variation.

Where our numbers come from.

Last updated: 30 October 2026